IT Guide · 14 May 2026
Microsoft 365 vs Google Workspace in 2026
A grown-up comparison for UK IT leaders covering security, identity, AI and total cost.
By the Telappliant team
Both platforms are excellent. The right answer depends on your existing estate, security posture and how deeply you want AI woven into daily work.
Microsoft 365 strengths
- Deepest integration with Windows, Entra ID and Intune
- Copilot across Outlook, Teams, Word, Excel and SharePoint
- Mature information protection, DLP and compliance tooling
- Preferred by regulated industries and larger enterprises
Google Workspace strengths
- Best-in-class real-time collaboration in Docs, Sheets and Slides
- Gemini AI embedded across Gmail, Meet and Drive
- Simple admin console and predictable per-user pricing
- Popular with digital-native and creative businesses
How to choose in 2026
Pick the platform that matches where your people already spend their day and where your security tooling is strongest. Switching costs are real - identity, email, files, shared drives and third-party integrations all move together. Prioritise identity, MFA and endpoint management before you argue about apps.
Next steps
Frequently asked questions
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